Taking advantage of using Stream in Teams.. Do you know your Streamspace?

Every team in Teams includes various resources from Office 365. While a Planner and SharePoint site is a very often known ones it is good to remember that every team also includes their own ’Streamspace’.

You can find all your Stream groups (ie, Office 365 groups) from the address
https://web.microsoftstream.com/studio/groups

This correlated with my Teams view

What can I do with this Streamspace?

All team channel meeting recordings are stored in team’s Streamspace (not official title). This space is empty when I start.

However, as seen from the menu I see a few things:

  • Highlights is the landing page. Videos will be highlighted here as name suggests.
  • Videos – what videos are in the group
  • Channels: This is the key part here. You can create channels inside a group, just like in Teams. However, these are not Teams channels. These are video channels.
  • And the last: you can manage group members and owners just like in Teams, SharePoint, Planner or in Exchange for example.

Use channels to organize important videos

If you just let every recording ”slide” into default space in Stream you only end up in bunch of videos that are unorganized. When you have a private meeting (not a channel meeting) in Teams and you record it.. it is only accessible by those who are in the meeting. You can share the recording to relevant team if you want to. This is extremely useful if, for example again, you have a project meeting with selected members (internal + external) but the meeting relates to the project –> to find the video easily later you could add it to meetings channel in the team’s Streamspace.

Uploading videos

In case you get videos from other sources (customer, training video etc) you can upload multiple videos at the same time into the team. Just drag & drop and fill in the video details. It is important to fill in some information & tags to enable good searching in the future. Especially when if your language is not transcripted automatically by the Stream.

If you click on Permissions, you can give video wider than the team permissions – or add people who can view the video. Unfortunately public sharing is not supported yet. It is on Stream’s roadmap.

In case you uploaded the video on the team Streamspace root (default location) don’t worry: you can link the video to a channel you selected. There are couple of ways to do it: permissions part or opening the video and using … menu to Add video to certain group / channel. They end up both in a same view actually.

And as you noticed, you need to be the owner to make changes. However, this is where the Office 365 Groups show it’s strength: Group Owners (team owners) can also do these changes.

Now we have added

  • a video channel to team’s Streamspace
  • added couple of videos to that channel

Make the videos easily accessible from Teams

Just add Stream tab to your team to the right channel. Just search for the channel you just created.

Now the meetings videos can be found via Teams. What you have to remember to do is to add selected videos to the channel so people find can spot them out easily.

How to find your meeting recordings

The easiest way to find your meeting recordings is to navigate to Stream:
https://web.microsoftstream.com/studio/videos

Channel meeting recordings are always stored in a team’s Streamspace root. So you can find them via the group easily.

No matter from which way navigate into your video you can make it available via the channel. Just open the video and add video to the channel(s) you want. Or you can make it available organization wide if that is intended to be a public one.

Notice from the picture above: you can appoint other owners to private meeting recordings from the same screen. Remember that only the owner (who started the recording!) can change permissions.

Do you know who your Stream admins are?

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