Teams Meetings: Organizers, presenters and attendees are out!

If you have had a Teams meeting today, you may have noticed that you can now do changes who can present in Teams meetings!

I tested these in a scheduled meeting, meet now and in a channel meeting. All meetings work in the same way -> whoever is scheduling or starting the meeting is the Organizer. Organizer is a special role presenter that cannot be changed during the meeting nor anyone else can take it away. They are always in charge and can change who is a presenter or attendee.

Presenters can do all that we have done in Teams meetings: they can share content, admit people in from a lobby, manage recording, mute or remove people from meetings. Presenters can mute the organizer, but there is no “remove participant” available. Organizer is the one who decides when it is a good moment to leave.

Attendees can enjoy the show, turn video on/off, mute or unmute themselves and use the Pin-option to choose the content they want to view the most. What is good is that attendees cannot anymore take over the sharing and facilitation of the meetings is left to presenters.

The Attendee

Attendees have some options that are not available for them:

When looking at the meeting bar the share control is disabled. Also if you open the … menu you can see the recording is disabled but you can turn off incoming videos.

Attendees cannot mute others – they can only pin them.

The Presenter

They have more control. They can control the attendees as before – with the exception that there is the new function to promote a attendee to presenter or make a presenter to attendee.

However, the exception is the organizer. If organizer wouldn’t have been muted already there would be a option to mute him. However you cannot demote a organizer to attendee nor you can remove him from the meeting.

Since I was testing this on a single computer I turned off my audios for most of the time. Organizer can choose to mute himself – but I don’t think that was never the question.

The Organizer

Organizers can do all that presenters do. However, they can also do some changes when they are scheduling the meeting using meeting options.

Clicking Meeting options takes you to a web page (make sure your browser is authenticated to the same domain or you get a fail!) where the possibly familiar dialog has gotten a extra funtion:

From the “Who can present” dropdown you can preselect who are joining as attendees or who are organizers:

When you are done, click save and you are done.

I am still waiting for one more option to this one: attendees join muted. It would also be good that presenters could control if attendees can unmute themselves: a kind of master switch during the meeting (say, a townhall or announcement) and then allowing the unmute for Q&A section.

4 thoughts on “Teams Meetings: Organizers, presenters and attendees are out!

    1. Hi! I haven’t found any way to set default options so far. So you need to do this for each meeting that require more control. How often you have large meetings that would benefit from this? Many times a day? Daily? Weekly?


  1. Can you have more than one organizer? If I’m the organizer can I add for example my colleague as an organizer too?


    1. Unfortunately there can be only one organizer currently. So you can’t add a second organizer. You can only control if others are presenters or attendees.


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