How to: adding the new Channel Calendar to team channel

The Channel Calendar feature made it’s appearance to Microsoft Teams today in few of my tenants! This is a long-awaited feature indeed – the channel meetings won’t be lost anymore!
What this is: A Calendar app to channel meetings that have been scheduled in that team in that channel and to creating new ones
This is NOT : a team calendar showing all scheduled meetings in all channels in a team.

This can cause some confusion – despite it has been named as Channel Calendar. I like this one because it gives you a great view to all channel meetings. The channel-limit also makes sense if you think about those teams with 10+ channels that actively use channel meetings.

14.1.2021 Note: Channel Calendar is not available in Private channels, since they don’t have a calendar. (Thank you for pointing this out, Tuija Virtanen!)

Guests can not see the calendar contents or create new meetings. They can open the tab but they will get an error despite the app description hinting that they might be able to view meetings. Guests see this:

Adding a Channel Calendar

It is just a Teams application. You can add with +-sign in your channel. If you don’t see it in the top list search for it.

You then add it give it a name normally

Since I don’t have any meeting scheduled to the channel yet the calendar shows empty. But I can use it to add new ones.

The meeting scheduling dialog is the normal one – channel has been preselected.

And then you can see the channel meeting in the calendar tab!
Now it is easy to see what meetings have been scheduled to a channel and to join them. This is especially useful when those meetings have not been added to your personal calendar.

When you add a meeting to channel it is also written to Posts tab as before.

I can add the Channel Calendar app to other channels as well – but as can be seen the Teams ❤ Coffee meeting doesn’t appear in other channels.

Community contribution: How to add a Group Calendar to the channel as tab

The Microsoft Teams & 365 community is awesome. In this post’s comments you can find the discussion what lead a simple and effective how-to guide for adding the calendar to the team channel as a tab. Kudos and contributions about this go to David Delgado Vendrell.

Once you join the M365 Group, you create a new Site Page, add the Calendar web part and choose the right M365 Group to show up.

Then you just add the Sharepoint Page as a tab in your Channel and your Guest Users can check the Calendar and find the link to join the meeting.

14 thoughts on “How to: adding the new Channel Calendar to team channel

  1. Hello,

    Is there any solution for ”Guest users”?
    Nowadays MS Teams is used in many different ways, and most of them are not within the same Corporation or Company.

    B2B, Associations, etc… all of them don’t create a new license per each of the attendees in such a collaborative environment.

    So, what is the point of adding features just for MS members?

    What about ”Guest users” reality?

    We honestly see a ”gap” between Members and Guest users, and it is not covered yet.

    Like

    1. Unfortunately Guests don’t have access to the calendar. I agree – guests should get better support. You can do custom solutions of course, but it would be better if that support came built-in.

      Lots of users in Teams are in-organization so these do support them.
      The new Whiteboard app (into team channel) does support guests too – perhaps that is a sign that the support will improve. Time will tell.

      As for guest users and channel meetings: perhaps pinning those meeting posts could help in discoverability for guests?

      Like

  2. Yes, pinning is what we do. Another workaround would be to create a Calendar Web part in a new page in the SPO Team Site (linked to MS Teams) and add that new SPO Page as a Channel Tab.

    I am not sure if SPO permission feature will allow it.

    Like

    1. It is worth a try. Guests have access to team SPO. But the calendar viewed by the guest may not have permissions to the Exchange to read meetings. Worth testing – let us know how it goes (I can not test it myself atm).

      Like

  3. I confirm that works. Once you join the M365 Group, you create a new Site Page, add the Calendar web part and choose the right M365 Group to show up.

    Then you just add the Sharepoint Page as a tab in your Channel and your Guest Users can check the Calendar and find the link to join the meeting.

    Like

    1. Not really – not via Teams. But you can create a SharePoint page and add a Group Calendar to it and then add that page to some channel. It is not as good in the UI, but you get to see all meetings in the group (all teams) for a longer period of time (depending on your settings in the group calendar web part).
      Or you can open the Group in Exchange and use the calendar from there to see the whole month.

      Like

  4. Hi There, any way to link an office 365 outlook calendar to the channel calendar?
    We have them linked to the teams calendar but cant find a way to link them to a channel calendar.

    Like

    1. Channel Calendar is displaying the Office 365 team/group calendar but it is filtered only to channel meetings.
      You might want to add a SharePoint page displaying the calendar and add it as a tab to view the whole calendar.

      Like

    2. Once you join the M365 Group, you create a new Site Page, add the Calendar web part and choose the right M365 Group to show up.

      Then you just add the Sharepoint Page as a tab in your Channel and your Guest Users can check the Calendar and find the link to join the meeting.

      Liked by 1 person

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